Google Files Go - The Must Have App for Android Smartphone and Tablet Users

Android Smartphones and Tablets have improved immensely over recent years, and the number of apps available is increasing exponentially.

As the consumer and business worlds have bought into the 'mobile first' mantra of marketers, web designers and software vendors, there is not just an app for pretty much anything you can think of, but likely a choice of several doing pretty much the same thing.

With better and better quality cameras creating larger and larger image files and the opportunity to download all sorts of files - documents, spreadsheets, presentations and video - for work and play, most phones and tablets will likely run out of space sooner rather than later.

Before long, you'll be getting 'out of space' or 'low memory' messages when trying to update apps, download files or take yet more photos.

Even though you've got a decent smartphone with what you thought was plenty of memory at the time, and you've added a 32GB or 64GB SD card, the 'out of memory' messages seem to appear with increasing frequency and you are spending more and more time deciding which apps to remove or which photos to delete or which of those hilarious WhatsApp clips you really want to keep.

Or maybe you spend twenty minutes going through the settings - once again trying to work out how to configure the camera to store pictures to the SD card by default instead of the phone's memory... before giving up - until the next time.

This is clearly a problem that many of us have - and fortunately, Google has come up with another app that should save us all a lot of wasted time and reduce frustration levels that are invoked by memory limitations on Android smartphones and tablets.

Files Go is a neat little app (it only takes up around 17.5 MB, so you should be able to squeeze it on!) that simplifies the process of managing space on your Android device. It tells you at a glance which files are taking up most space, apps that you haven't used for a while (and could perhaps uninstall) and lets you copy files from your phone's memory to your SD memory card.

Google's Files Go app has a wonderfully simple interface, so you don't have to bother with going through setup menus or going through individual apps to delete content. Want to clean up your WhatsApp account? Files Go will do it for you. Want to see which files are taking up all your space? Files Go shows you the largest files and lets you delete them or move them elsewhere.

Since Google released the Files Go app in December 2017 it has already had over 10m downloads, so it is clearly addressing a problem that afflicts many Android smartphone and tablet users. 

The latest version offers support for SD cards and tablet computers running the Android operating system.

This is one of those tools that just works. The user interface is clean and intuitive and the vast majority of users will have no difficulty using Files Go to sort our their apps and free up space.

This is a lightweight app, and let's hope Google keeps it that way. Too many apps constantly add features and try to 'improve' the interface. 

Files Go does a specific job well - and from the number of downloads and great reviews, it looks like Google has hit the spot straight out of the gates.

In an ideal world, smartphone manufacturers would include more memory in their mainstream models and app developers would write tighter code and less bloated apps, but in the meantime, most of us will have to deal with the chore of managing memory usage on our Android smartphones and tablets.

So if you want to get your memory under control and stop wasting time that could be better spend doing more productive things, head over to the Google Play store and install Files Go now!

Useful Links

Files Go on the Play Store

Google on Files Go

Will Google Hire Be Your Next ATS?

Hire is Google's answer to the recruiting process - an Applicant Tracking System (ATS) that integrates with its existing G Suite tools - Gmail and Calendar - and leverages the power of Google Search to simplify and speed up the recruiting process.

It's no surprise that Google has targeted the recruiting industry - it is big business and the market just isn't working very well - for job seekers or employers.

There are around 160m workers in the US (US Bureau of Labor) and Google reckons at any given time around 5.5 million businesses in the US are hiring.

According to Google, it takes on average 43 days to find a new job and 83% of job seekers rate the recruitment process as poor.

So what does Google know about Recruiting?

Google is a search company, right? So what do they know about recruiting?

Google's stock in trade is data - and anyone who follows Google also knows that they are obsessed with measuring everything they can, and that includes their own hiring processes. From the very beginning, Google has taken a systematic approach to the hiring process, tried different approaches and - most importantly - measured the results. Consequently, Google has refined its recruitment process over the years and you can be pretty sure that what they have arrived at is probably as good as it gets.

With Alphabet (as the Google parent is now known) reporting over 73,000 full-time employees in 2017, they know all the recruiting problems around rapid growth, attracting candidates in very competitive sectors, and dealing with high volumes of poor candidates.

If you want to know more about how Google hires and retains talent, read Laszlo Bock's excellent Work Rules! for the inside story on how Google handles recruitment and the often surprising changes in the recruitment process that have been implemented as a direct result of measuring the outcomes of their hires over many years.

For a quick overview of Google Hire and how it integrates with G Suite, check the video below from 2017 HRTech where Google's Berit Hoffman gives a ten-minute overview of the key features and how Hire supports the recruiting process.

Who is Google Hire for?

Google is targetting companies using G Suite with less than 1000 employees and was initially only made available to companies in the US, although this has been extended to other territories including the United Kingdom.

Google recognises that hiring is a real issue for smaller companies with limited HR resources. Lots of time is wasted handling poor quality applications, the qualification and interview management process is inefficient and in-house teams have difficulty sourcing quality candidates in high demand sectors. 

Traditional Applicant Tracking Systems (ATS) are often expensive and rarely integrate well with existing email and calendar tools. For hard-pressed HR teams, recruiting is a chore that is often done badly or outsourced to specialist recruitment agencies - with the attendant fees.

Few organisations are likely to switch to G Suite for the sake of getting access to Google Hire, but for companies already using G Suite and with ambitious growth targets, Hire makes a lot of sense. The tight integration with the familiar Gmail and Calendar apps means that there isn't a massive learning curve for either in-house recruiters or hiring managers.

Most organisations can probably take it as read that Google has a better handle on optimal recruiting workflows than they ever will so they can use Hire without too much customisation.

One key benefit is the ease with which jobs can be published to a career site - and all the jobs will be already optimised with the correct markup to appear in Google Search for Jobs.

Another big driver for adoption will be the search features built into the product. Hire appears to use Cloud Job Discovery search and machine learning capabilities. That could turn an average recruiter into a sourcing expert overnight. With an intelligent search of your own candidate database and the internet, even unskilled Hire users will be pretty much as effective as many seasoned recruiters at unearthing those difficult to find candidates.

With Hire showing enriched profiles with dynamic results from Google, LinkedIn, Behance, Facebook, etc., the perennial problem of the out of date data that is the bane of every other ATS virtually goes away.

When you compare the cost of Google Hire to that of a traditional ATS (on a per seat per month model) and throw in some potential savings on recruiting agency fees, there will be a clear business case for many G Suite users to sign up.

What Does it Cost?

Google Hire works out about the same price as the basic G Suite product - around $50 per year per user, although it's not clear whether there is a minimum number of users. The Google Hire demo video quotes ballpark prices of $2,400 for 50 employees, $4,800 for 100 employees and $12,000 for 250 employees.

In September 2017, Business Insider reported a starting price of $100 per month per site, which suggests a 25 employee site license. 

We've asked Google for some UK pricing details (and a UK launch date), but we haven't heard back yet. 

What About Hire for Agency Recruiters?

What does Google Hire mean for Agency Recruiters? An interesting question that needs to be viewed in the light of Google's wider strategy when it comes to Jobs. 

When you take Hire, Search for Jobs and Cloud Job Discovery together, it's clear that Google wants to be the one that does the matching between candidates and jobs. That means the traditional middlemen - the job boards and the generic recruitment agency - get squeezed.

This won't happen overnight, and specialist recruitment agencies who are acknowledged experts in their niche will continue to thrive. However, Google (and Microsoft) do pose a threat to staffing agencies and non-specialist recruiting agencies. 

Consider that clients using Google Hire will likely have a better ATS than the typical recruitment agency. They will have a great sourcing tool, effective workflows and can manage the recruitment process without things falling through the cracks. They can quickly and easily publish jobs in a search engine friendly format and they'll have great analytics to see what's working and what's not.

Agencies that want to compete will need to prove their worth in terms of quality of candidates/hires and time to fill. 

There will always be a requirement for the human element in the recruiting process, but a lot of the mechanics of sourcing candidates and managing the process of qualification, interviewing, assessment and referencing can be automated. This should be a good thing for a capable recruiter as it reduces the time spent on admin and increases the opportunity for interactions with real people which is where deals are closed and fees are won.

So should an agency consider Google Hire for their next ATS? That's a story for another day and another post, but if you are considering changing your ATS, you might want to do a few sums to see how Google Hire stacks up against your current configuration. Here are a few costs you might want to throw in the mix:

- Per seat per month cost of your current ATS
- Cost of add-ons like CV Parsing (included in Hire)
- Tools to publish jobs and track responses
- Spend on promoting jobs on your website
- Spend on job boards to get your jobs showing in search
- Video interview/conference costs
- Time spent cleaning and managing your database

If you compare your current spend to a Google Hire site license for all your sourcers and consultants, you might find you have a decent sum that could be redeployed to marketing, incentives, web development, events, commissions or just added to the bottom line.

Hitching your trailer to the Google bandwagon might not be the worst decision you could make for your business.

Who is using it?

At the time of writing, there are around 7,000 public jobs listed using Google Hire and there is a range of organisations of various sizes using it - including some small agency recruiters. As you would expect, there are several tech companies on the roster, but other sectors are also embracing Hire. Below (in no particular order) are a few examples of early adopters:

Scality - Object and Cloud storage
CoreOS - Platform for deploying applications inside software containers
Blacksip - Digital consulting and services
Medisas - Healthcare software
Zeroday Partners - Cybersecurity search
Symphony Commerce - Commerce as a Service
Dramafever - Subtitled foreign language movie and TV content provider
Piano - Paywalls for media companies
Parliament of the Worlds Religions - Global Interfaith Movement
CompIQ - Compensation software
Calendly - Intelligent meeting scheduler
AWN Inc - Vehicle warranty claims processing
Heyokha - Talent, Culture and Innovation agency
Housecall Pro - Home services business management software
Reginelli's Pizzerias - Pizzeria chain
Thrive Causemetics - Cosmetics
Blinkist - Non-Fiction book summaries
Solana Recruitment - Recruitment Agency
Mint Dentistry - Multi site dental practice in Texas

Will Google Hire Succeed?

It's too early to tell if Google Hire will be another Beta project from Google that hangs around for a while before being deprecated with users left to find an alternative.

However, Hire makes a huge amount of sense for Google. 

• Matching jobs and candidates is a search problem - something that Google is really, really good at. 
• It gives Google lots of data - all those jobs, all that search information - and there will surely be an incentive for users to expose some of their database to Google. With enough data, Google will find a way to monetise it.
• Recruitment is a massive market with lots of spend; it makes sense for companies like Google to grab a piece of the action.
• Google wants to compete with Microsoft in the corporate space. Adding line of business applications to complement the basic G Suite apps makes Google a more attractive proposition for larger companies to switch and it also means fast-growing organisations that started on G Suite don't feel they have to move to a 'corporate' platform when they reach a certain size.
• Google has plenty of cash to direct into any market it chooses; we don't expect Google to be messing around with Hire. Once they have the data and feedback from the Beta users, expect to see a really slick product that will have other ATS vendors upping their game or packing up.

There is a Hire app in the G Suite Marketplace, but Google appears a little coy about showing the number of users, which they are happy to do for competing products!

How Can We Try Google Hire?

If you are in the US and you are already using G Suite and have fewer than 1000 employees, you can request a trial at the Hire website.

If you aren't already using G Suite (formerly known as Google Apps), the best way to get familiar with the product and see if it is a good fit for your business is to sign up for a free G Suite Trial. This will let you try out Gmail, Calendar, Drive (online storage), Hangouts (Video), Docs (word processor), Sheets (spreadsheet), Slides (presentation tool), Forms (surveys and questionnaires) and Sites (simple websites).

We're expecting Google Hire to be available in the UK soon, so if you are in the process of looking for a first ATS or planning on changing provider over the coming months, make sure you include Hire in the mix!

Useful Links and Resources

For a deeper dive into Google Hire, the product demo video below goes into a bit more detail and highlights the key features. Runtime around 40mins.

 


Google's official blog announcement of Hire

G Suite Version Feature Comparison

G Suite - Pricing Plans

G Suite Free Trial

Hire Website

Need to Know More About using G Suite in your Business?

If you need to talk to an expert about whether G Suite is right for your business, call 02038908251, email gsuite@tradeit.uk.com or connect on LinkedIn.